5 Tips and Tricks for Zoom Meetings

 5 Tips and Tricks for Zoom Meetings

COVID-19 further strengthened the role of technology in our always-on world, urging businesses to adapt to conducting vital interactions online. Zoom has been at the forefront of the abrupt change, serving as a primary point of contact for businesses and educational facilities. Yet the transition hasn't been completely effortless; people find it hard to stay productive in a wholly digital environment, and many fear that Zoom meetings harm productivity.

But it doesn’t have to be this way, as there is no drawback in technologies per se, but in our relationship with them. Forward-thinking firms that managed to adapt to the unforeseen change have seen workers’ productivity levels skyrocket in no time.

We look at five tips and tricks for Zoom meetings to ensure you always stay on top of your game and embrace technology with unrivaled swagger and gusto!

1.  Preparation Before Joining

In our business-driven world rampant with nonstop competition, first impressions matter like at no other point in history. A single inattentive remark can convince a potential employer to hire someone else, while inappropriate attire at a business meeting can make you appear negligent. What's more, virtual meetings lack the personal touch, so you should put more effort into ensuring there is no hindrance in communication.

Make sure to ponder seemingly trivial details before joining a meeting: leverage Zoom's one-of-a-kind camera settings to ensure you look your best, mute yourself when you're not speaking to prevent background noise, and use Zoom's test feature to make sure everything functions correctly. Don’t overlook such details, as they can get in the way of seamless communication and even jeopardize your goals.

2.  Why First Impressions Matter

The truth is we think in categories. Classification has become so integral to human evolution that it almost appears to be an inalienable aspect of the human condition. If we develop a sentimental attitude toward someone upon first meeting them, our subsequent actions can easily be influenced by the sentiment and vice versa.

This is exactly why students consult TopEssayWriting professional academic writing assistants to impress professors with impeccable essays or why employees spend several days preparing for an interview to ensure they leave a lasting impression. That said, you should invest enough time in preparation to ensure a positive first impression. Even if you’re communicating with people you know well, it’s always best to bear in mind their unique personalities, think through what you have to say in advance, and stay prepared for difficulties that might arise.

3.  Setting Up Your Space

It's for many a great asset to be able to wear pajamas underneath formal clothes during Zoom meetings, and it's something the crazy transition to virtual has granted busy people.  However, the most difficult challenge of working virtually is drawing a clear line between home and work. This is why it's critical to prepare your environment before attending a meeting; this includes decluttering the space, filling it with details that make you feel at ease, adjusting the lighting, and avoiding any unnecessary distractions. This will help you adopt the right mindset for productive work.

4.  Sparking Conversations

Remember that compared to in-person meetings, the virtual environment runs the risk of being monotonous and uninspiring. This, however, doesn't have to be the case. You may encourage more intimate talks and offer everyone a chance to contribute by using open-ended questions to avoid yes/no responses or Zoom's breakout room function to separate participants into smaller groups for discussion.

If the participants are from a different country, you'll need to do more work to ensure smooth communication. Say you're preparing for a Zoom meeting with a foreign partner; in this case, definitely consult the best certified translation services on the market to appear professional and considerate, as well as to avoid potential stumbling blocks in your partnership. Robust translation of vital documents shows that the firm is committed to providing high-quality, accurate translations, which can help build trust and credibility with international partners.

5.  Look for Creative Ways to Connect

Last but not least, you should think about ways to form heart-to-heart relationships with people. Meeting in person to share a passion for a hobby in the outside world can bind you with people, therefore making Zoom meetings far more enjoyable when you work together. Technology grants us endless possibilities, yet it's always best to never lose sight of in-person interactions, as these work best in tandem.

Wrapping Up

The near-magical power of technology is felt in almost every aspect of modern life. In this context, it's imperative to equip oneself with due know-how and skills to leverage technology while mitigating potential adverse effects. We hope our handpicked list of tips and tricks for Zoom meetings will help you rise and shine at your next virtual meeting!



About the author
Tomas Statkus
Tomas Statkus - Team leader

Tomas Statkus is an IT specialist, the team leader, and the founder of Reviewedbypro.com. He has worked in the IT area for over 10 years.

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